Electronic signatures have become increasingly popular in recent years and are being used in nations around the globe. The reason electronic signatures have gained this popularity in a lesser amount of time is because of the several benefits they offer.
Electronic signatures enable businesses to optimize their management in various ways. Here are ten reasons for businesses to invest in electronic signatures.
1. Increased business efficiency
The process of printing and manually signing contracts and important documents is time-consuming. Using electronic signatures cuts down the time wasted on these manual activities and helps in increasing the efficiency of business operations.
2. Reduced costs
Manual printing and signing require expenses for ink, paper, scanning, printing and delivery. Adopting electronic signatures can eliminate all these expenses and help businesses with cost savings.
3. Increased storage space
When using documents with electronic signatures, the files are mostly stored in the cloud. This means that the files are kept organized and accessible online and there is no need to manage a physical space in the office.
4. Timely services
In the case of manual signing of papers, there can be a delay in the delivery resulting in the delay of important processes following the signing. If a document to be signed is mailed, it can take days or even weeks to reach. However, in the case of electronic documents, the delivery is instant even when multiple parties are involved. These contracts can be authenticated from anywhere in the world and at any time.
5. Track the status of documents easily
E-signature solutions come with a dashboard that enables users to track the status of their documents. Users can view the complete history of activities related to their documents along with the timeline.
6. Boosted legal validity of the document
Electronic signatures are legally valid and admissible in a court of law. This makes them a great choice instead of wet ink papers as they come with added benefits of efficiency and reduced costs.
7. Boosted document security
For a signature on any document, authenticity and security must be prioritized. Electronic signatures are safer than wet ink documents when it comes to authenticity as they are secured with passwords and pins that only authorized signers can access.
8. Enhanced document accuracy
E-signature software creates accurate documents and highlights the mandatory fields that need to be filled for the document to be accepted. This ensures that the contracts are read carefully and signed correctly.
9. Environmentally beneficial
Manual signing requires a lot of usage of ink and paper. Switching to electronic signature helps you get rid of extra paper from your office and take a step towards being an environmentally friendly organization. Managing documents online helps you with better organizing, saving storage space, and making a positive impact on the environment.
10. Better customer experience
Online signing of documents makes things extremely convenient by enabling clients to sign important documents from anywhere in the world. This is especially helpful when clients are located globally or in remote areas. The overall experience of convenience, efficiency, and quick delivery offered by electronic signature enhances customer experience.
